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Role

Voluntary treasurer/trustee

  • Location

    Salisbury

  • Sector:

    Community safety

  • Contact:

    Liz Batten

  • Contact email:

    lizmbatten@gmail.com

  • Role ref:

    SaSS 012022

  • Published:

    25 days ago

  • Expiry date:

    01-05-2022

  • Client:

    Safer and Supportive Salisbury

Treasurer of Safer and Supportive Salisbury

  • Oversee the financial affairs of Safer and Supportive Salisbury (SaSS) and ensure they are legal, constitutional and within accepted accounting practice.
  • Ensure proper records are kept and that effective financial procedures are in place.
  • Monitor and report on the financial health of SaSS.
  • Oversee the production of necessary financial reports/returns, accounts and audits.
  • Liaise with relevant SaSS members to ensure the financial viability of the organisation.
  • Make fellow SaSS members aware of their financial obligations and take a lead in interpreting financial data to them.
  • Regularly report the financial position at Steering Group and Network meetings (balance sheet, cash flow, fundraising performance etc).
  • Oversee the production of an annual budget and propose its adoption at the last Network meeting of the previous financial year.
  • Ensure proper records are kept and that effective financial procedures and controls are in place, ie:
    • Cheque signatories
    • Purchasing limits
    • Purchasing systems
    • Petty cash/ float
    • Others as appropriate
  • Appraising the financial viability of plans, proposals and feasibility studies.
  • Provide financial expertise and advice when applications for grants are being prepared and submitted on behalf of SaSS and oversee any financial information submitted as part of these applications. 
  • Lead on appointing and liaising with auditors/an independent examiner.
  • Serve on the Steering Group of SaSS and attend both Steering Group and SaSS Network meetings.
  • Operate SaSS’s bank account and act as one of the signatories on SaSS cheques
  • Arrange for the change of signatories mandate to be competed for new signing Officers each year, as appropriate.  
  • Arrange public liability insurance and insurance of any SaSS assets.

 

Oversee the role of the bookkeeper including:

  • Undertake bookkeeping duties and/or oversee the finance volunteer ensuring posting and bookkeeping is kept up-to-date.
  • Maintain the petty cash system and regularly process petty cash claims.
  • Regularly carry out reconciliations/ oversee regular reconciliations by the finance volunteer.
  • Arrange payments to creditors as appropriate and arrange appropriate signatures on payments.
  • Make the necessary arrangements to collect payments from debtors and bank payments promptly.

 

Terms and conditions of office

  • Election shall be by a vote of members of SaSS at the SaSS Annual General Meeting.
  • The Treasurer will serve for a term of three years and be eligible for re-election to the same office annually, for a maximum of six consecutive years.
  • The Treasurer will take up office immediately following the SaSS AGM.
  • On completion of six consecutive years, a Treasurer cannot stand for the same office until two years have elapsed after the end of his/her last term of office.
  • The Treasurer will be reimbursed by SaSS for expenses properly incurred and accounted for.

Qualities

  • Knowledge and experience of current and fundraising finance practice relevant to voluntary and community organisations.
  • Knowledge of bookkeeping and financial management (as necessary).
  • Good financial analysis skills.
  • Ability to communicate clearly