Trustee with Financial Management Experience
|Job Title:||Trustee with Financial Management Experience|
|Job Published:||May 30, 2018 13:57|
The Together Trust is a charity that values and supports people with disabilities, complex needs and autism and their families. Our services include a range of care, community and special education services for people with behavioural challenges, learning difficulties, physical disabilities, complex health needs and autism.
Our mission is to offer an equal chance in life. We believe everyone has the ability and the right to experience joy, happiness and hope, and we do everything in our power to make that happen.
Our values are:
- We are positive
We take pride in celebrating the difference we make
- We are professional
We act in a fair and respectful way that recognises our collective expertise
- We are passionate
We encourage creative ideas and inspire one another
- We are supportive
We are considerate and caring towards one another.
Who are the charity’s Trustees?
The Charities Act 1993 defines charity Trustees as those responsible under the charity's governing document for controlling the administration and management of the charity. For the Together Trust, the charity Trustees are known as the Trustee Board. The Trustee Board comprises 4 Honorary Officers who are the Chairman, Vice Chairman, the Lead Hon. Treasurer and Assistant Hon. Treasurer. In addition we have a further 11 appointed Trustees.
Trustees must ensure the organisation complies with laws relevant to its work. Trustees are not expected to have a detailed knowledge of this legislation. However, they should be aware that legislation exists and where necessary they should be satisfied that the Together Trust has Policies and Procedures and reporting mechanisms in place in order to ensure compliance.
Under charity law all Trustees must be eligible for Trusteeship. The Together Trust must follow the Charity Commission’s disclosure and reporting and accounting requirements.
The Together Trust is a Company Limited by Guarantee and therefore Trustees are also company directors. Trustees must comply with the legal requirements relating to Company Directors. The Companies Act 2006 introduced a set of statutory duties of Company Directors, these are:
• to act within the company’s powers
• to promote the success of the company for the benefit of its members as a whole
• to exercise independent judgment
• to exercise reasonable care, skill and diligence
• to avoid conflicts of interest
• not to accept benefits from third parties
• to declare an interest in proposed transactions and arrangements
The role of the Board of Trustees
The Trustee Board must always act in the best interests of the Together Trust, exercising the same standard of duty of care that a prudent person would apply if looking after the affairs of someone for whom they have responsibility. The Trustee Board must act as a group and not as individuals.
Trustees are expected to join an induction programme at the Together Trust attend all Board meetings. Board meetings are held six times a year during normal office hours – these usually take place on the last Friday of January, March, April, July, October and November. Most meetings last approximately three and half hours and are held at the charity’s central office in Cheadle, Cheshire.
Papers are distributed one week in advance of meetings. Trustees may be asked to join one of several Board subgroups. In the case of this vacancy, we are looking for a Trustee who may be able to join our Finance & Audit Subgroup – this group meets monthly for approximately two hours, during normal office hours, in Cheadle.
Trustees can claim out of pocket expenses incurred in travelling to meetings.
Trustees have, and must accept, ultimate responsibility for directing the affairs of the Together Trust, ensuring that it is well-run and delivering the charitable outcomes for the benefit of the public for which it was formed.
What are the duties of Trustees?
Ensuring compliance – Trustees must ensure that the Together Trust complies with:
- Charity law, and the requirements of the Charity Commission as regulator.
- The requirements or rules, and the charitable purpose and objects, set out in the Together Trust’s own governing document (the Articles). The requirements of other legislation and other regulators which govern the activities of the charity including OFSTED (The Office for Standards in Education Children’s Services and Skills) and CQC [Care Quality Commission].
- The requirement for Trustees to act with integrity, and avoid any personal conflicts of interest or misuse of charity funds or assets.
Duty of prudence:
- Ensure that the Together Trust is and will remain solvent.
- Use charitable funds and assets wisely, and only to further the purposes and interests of the Together Trust.
- Avoid undertaking activities that might place the Together Trust’s property, funds, assets or reputation at undue risk.
- Take special care when investing the funds of the Together Trust, or borrowing funds for the Together Trust to use.
Duty of care:
- Exercise reasonable care and skill as Trustees, using personal knowledge and experience to ensure that the charity is well run and efficient.
- Consider getting external professional advice on all matters where there may be material risk to the Together Trust, or where the Trustees may be in breach of their duties.
Trustees must also ensure that the Together Trust:
- Pursue its Objects and purposes, as set out in its governing document
- Use its assets exclusively to pursue those aims
- Act in the interest of its beneficiaries
They should also:
- Take an active part in the Together Trust
- Avoid conflict with personal interests
- Not profit from their role
Each Trustee must have:
- A commitment to the mission of the Together Trust
- A willingness to meet the minimum time requirement
- Strategic vision
- Good, independent judgement
- An ability to think creatively
- An understanding and acceptance of the legal duties, responsibilities and liabilities of Trusteeship
- An ability to work effectively as a member of a team and to take decisions for the good of the Together Trust.
Role description for Honorary Treasurer
In addition to the general responsibilities of a Trustee:
• The overall role of a Treasurer is to maintain an overview of the organisation’s affairs, ensuring its financial viability and ensuring that property financial records and procedures are maintained in conjunction with the Resource Director.
• Overseeing, approving and presenting budgets, accounts and financial statements
• Being assured that the financial resources of the organisation meet its present and future needs
• Ensuring that the charity has an appropriate reserves policy
• Overseeing the preparation and presentation of financial reports to the Board by the Chief Executive and Director of Resources.
• Ensuring that appropriate accounting procedures and controls are in place
• Liaising with any paid staff and volunteers about financial matters
• Advising on the financial implications of the organisation’s strategic plans
• Ensuring that the charity has an appropriate investment policy
• Ensuring that there is no conflict between any investment held and the aims and objects of the charity
• Monitoring the organisation’s investment activity and ensuring its consistency with the organisation’s policy and legal responsibilities
• Ensuring the organisation’s compliance with financial legislation
• Ensuring that equipment and assets are adequately maintained and insured
• Ensuring that the accounts are prepared and disclosed in the form required by funders and the relevant statutory bodies, e.g. the Charity Commission and/or the Registrar of Companies
• Ensuring that the accounts are scrutinised in the manner required (independent examination or audit) and any recommendations are implemented
• Keeping the Board informed about its financial duties and responsibilities
• Contributing to the fundraising strategy of the organisation
• Making a formal presentation of the accounts at the Annual General Meeting and drawing attention to important points in a coherent and easily understandable way.
• The Assistant Honorary Treasurer acts for the Lead Honorary Treasurer
• When he/she is not available and undertakes assignments at the request of the Lead Honorary Treasurer
Term: Initially 1 term of 3 years (maximum 3 x 3 year term)
Reports to: The Chairman of the Board