Trustee Treasurer

Job Title: Trustee Treasurer
Contract Type: Permanent
Location: Gerrards Cross
Reference: AFGXTT 05.19
Contact Name: Mary Coleman
Contact Email:
Job Published: May 24, 2019 11:39

Job Description

Abbeyfield (Gerrards Cross) Society provides 13 self-contained rooms with en-suite facilities for older people needing support and companionship.  The Abbeyfield encourages choice and independence for its residents.

Paid staff are 6 in number: House Manager, Cook/Housekeeper, 2 Kitchen Assistants, Bookkeeper and an Administrator. We provide two home cooked meals daily.  Residents are supplied with items for making their own breakfast.

The Wyke is well-maintained, warm and welcoming. Facilities are appropriate for older persons and include a large communal lounge

We are part of the nationwide Abbeyfield organisation, adhering to their standards, but as a separate society (constituted as both a charity and a company), we are independently run and managed by a Committee of Trustee volunteers.

Role Description

Reporting to the Chairman.

To be a member of and work on behalf of the Executive Committee to ensure that the committee is properly informed about the society’s finances.

The Treasurer ensures that the finances are healthy and well managed.

Outline Tasks

- Receives invoices and payment requests from Bookkeeper, authorises payments via internet banking. 

- Oversees Bookkeeper to ensure all entries are correctly posted.

- Draws up monthly management accounts for monthly Trustee meetings. 

- Be part of the Executive Committee of 8 Trustees and attend monthly committee meetings (7pm, 2-3 hours).

- Prepares and monitors annual budget, tracking ongoing expenditure against budget

- Prepares pack of background information and paperwork for the annual Independent Examination by our accountants and responds to their queries – Our financial year end is 31st March

Skills required

- Current or previous, recent experience in accountancy, bookkeeping and financial management (hands-on understanding of bookkeeping is preferable)

- Ability to make and monitor financial plans and budgets

- Familiar and able to operate Sage One or similar

- Familiar and comfortable with Online Banking

- Computer literate, competent at Word, Excel and email

- Personable character, confident, reliable, professional approach

- Empathy with older people

Time required - to be discussed

The current Treasurer is in weekly contact with the Bookkeeper, that is either in the office or by phone/email. Committee meeting attendance is essential.

Payments, overseeing bookkeeping and handling ad-hoc questions typically takes around 1 hour per week.  Preparation for committee meetings is around 3 hours every month plus time to attend the meetings. 

Input to auditors centres around April and May and can take up to 35 hours in total.  Annual budget preparation can take ca. 20 hours and usually happens in January / early February.

As a charity, this position does not carry a salary but legitimate out-of-pocket expenses will be met.

It is useful if the Treasurer lives near to the Society, which is based in Gerrards Cross, Buckinghamshire.