Trustee and Treasurer

Job Title: Trustee and Treasurer
Contract Type: Permanent
Location: Hampshire
Salary: 0
Reference: SWVG Treasurer
Contact Name: Chris Stephens
Contact Email:
Job Published: December 13, 2020 12:37

Job Description

Replacement Treasurer and Trustee

We are seeking a new Treasurer and Trustee to replace our current Treasurer, Andrew White, who is retiring in 2021.

The Southampton and Winchester Visitors Group  are a group of volunteers who befriend and support adult asylum seekers and refugees in the Southampton area.

We do this by:

  • Befriending and offering one-to-one support to asylum seekers and refugees
  • Offering modest financial assistance to those who are homeless and/or destitute
  • Giving one-to-one English teaching for asylum seekers
  • Helping people to find and work with a solicitor to further their asylum claims
  • Providing activities for asylum seekers
  • Getting legal guidance for specific cases
  • Working with other Southampton refugee charities who run a weekly Drop-in Centre in the city
  • Reaching out to churches, schools and community groups who can help them
  • Campaigning for a fairer, more efficient asylum system in the UK.

The role of treasurer is an extremely important one, overseeing the financial governance of the charitable organisation as well playing a significant leadership role.

Treasurer’s Job Description

 As a Trustee to act with the eleven other Trustees to provide strategic leadership for the charity.

Ensure trustees are regularly informed of the Group’s financial position. Prepare financial summary for alternate meetings. Keep arrangements for investment of reserves under review and recommend changes to the committee. The new Treasurer would have the opportunity  review and update the financial systems and process.


Maintain accounting records for the Group using Paxton accounts package.

Ensure that payments to landlords, visitors and other suppliers are approved before payment and that payments are made on time. Operate Group bank account with the SWVG Administrator

Prepare and submit gift aid claims regularly. Ensure that underlying records are accurate. 

Prepare annual accounts and treasurer’s report. Arrange for accounts to be independently examined. Assist with production of annual review.



File changes to trustees with Charity Commission. Act as Correspondent.

Prepare and submit annual return to Charity Commission

Arrange renewal of insurance policy covering public liability and other risks.



Member of the Money Allocation Group.

Provide financial information to support bids for grants and as part of reports on grants spent.

Liaise with Group Secretary re maintenance of supporter’s database.

Assist with financial aspects of events


The role unpaid though reasonable expenses are reimbursed. The role would suit someone who is interested in supporting refugees and asylum seekers with a financial or accounting background. The current Treasure would provide support and mentoring to anyone taking on the role the time commitment varies but on average is about 20 hours a month.

The Trustees meet monthly on a Monday evening at 7pm. The money allocation groups meet monthly. All the meetings are currently via zoom.

Next steps:

For an informal discussion of the role please contact the current treasurer. Andrew White

Applications to Chris Stephens, SWVG Chair.