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Role

Trustee & Honorary Treasurer

  • Location

    Guildford

  • Sector:

    Education

  • Contact:

    Dawn Ray

  • Contact email:

    dawn.ray@satro.org.uk

  • Role ref:

    HT

  • Published:

    3 days ago

  • Expiry date:

    14-03-2019

  • Client:

    SATRO

Charity governance is a balanced relationship between the employed staff; the Chief Executive, the Finance Director, etc, and the volunteers on the board of trustees. This team is responsible for directing the affairs of a charity, ensuring that it is solvent, well-run, and delivering the intended charitable benefits.

A key role in the effective governance of most charities is that of the Honorary Treasurer as an ‘office-holder’ among the charity trustees. While financial matters are the responsibility of all trustees, it is often the Honorary Treasurer that the other trustees look to on all aspects of the charity’s financial management and reporting.

The role of the treasurer can be summarised as follows:

Overall

  • Oversee the financial affairs of the Trust and ensure they are legal, constitutional and within accepted accounting practice.
  • Ensure proper records are kept and that effective financial procedures are in place.
  • Monitor and report on the financial health of the Trust.
  • Oversee the production of necessary financial reports/returns, accounts and audits.

Specific Responsibilities

  • Liaise with CEO, Finance Officer and Trustees to ensure the financial viability of SATRO.
  • Make fellow Trustees aware of their financial obligations and take a lead in interpreting financial data to them.
  • Regularly report the financial position at Board meetings (and the monthly Finance Committee thereof) and performance versus plan (P&L account , cash flow, going concern reviews etc)
  • Working with the CEO and Finance Officer oversee the production of an annual budget and propose its adoption at  the Board of Trustees
  • Oversee the preparation of the annual Trustees’ report and financial statements and present same to the Board of Trustees for approval.
  • Manage and oversee the charities workplace pension scheme.
  • Oversee the charity’s financial risk-management process.
  • Provide guidance, when necessary, to the CEO and Fundraising Manager regarding feedback or representations on the financial condition of the organisation to current and/or prospective donors.
  • With the support of the Finance Officer, to ensure proper financial records are maintained and that effective financial procedures and controls governing financial transactions are in place ie:
    • Payroll & HMRC
    • Banking arrangements
    • Usage of adopted accounting and book keeping software
    • Payments to suppliers etc
  • Provide Board-level liaison with the external auditors on specific issues such as the Audit planning timetable, and related Management Letters Ensure the submissions of annual returns to Companies House and the Charities commission are completed on a timely basis.

General Responsibilities

  • Determine Mission and Strategy – setting SATRO’s direction and determining how it will get there.
  • Accountability – being held to account for the actions of SATRO and holding those who carry out the work to account. Ensuring that SATRO and its representatives’ function within the legal and Regulatory framework of the sector and in line with the organisations’ governing document, continually striving for best practice in governance.
  • Safeguard assets – acting as custodian of the assets, tangible (money, etc) and intangible (organisation’s reputation and name), ensuring that assets are used appropriately and constitutionally. Ensuring that there are sufficient assets for the organisation’s survival. Upholding the fiduciary duty to maintain sound financial management of SATRO’s resources, undertaking such duties in a way continually striving for best practice in governance that adds to public confidence and trust in the charity.
  • Promoting and developing SATRO in order for it to grow and maintain its relevance to society.
  • Act as ‘boundary-spanner’ – linking SATRO to its stakeholders, such as funding recipients, the community, funders etc. Acting in the best interest of the charity, beneficiaries and future beneficiaries at all times.
  • To be a pool of expertise and advice to the CEO and staff in overseeing the implementation of the business plan.
  • Ensure good functioning of the Board – ensuring Board renewal (recruitment, induction and retirement), effective decision making and information sharing processes, positive group dynamics, and reflection, learning and development for the committee as necessary.

Qualities

  • Knowledge and experience of current finance practice relevant to voluntary organisations and charitable trusts
  • Knowledge of financial management (as necessary)
  • Good financial analysis skills.
  • Ability to communicate clearly

Time Commitment

  • Approximately 1 day per week to fulfil the above responsibilities
  • Plus required attendance at quarterly Board meeting (2.5 hrs), Time Commitment
  • Approximately 1 day per week to fulfil the above responsibilities
  • Plus required attendance at quarterly Board meeting (2.5 hrs), monthly Finance Committee Meeting (2 hours)
  • Plus occasional desired attendance at SATRO events to represent the charity (not compulsory)

Role location

Much of the role can be home based, with the exception of board and Finance Committee meetings. Occasional office meetings with the Finance Officer are also expected.

About SATRO:

Based in Guildford, Surrey, SATRO is an educational charity working across the South East inspiring and engaging young people in science, technology, engineering and maths (STEM), both in terms of subject choices and the career paths they lead onto. We bring together schools, employers and their staff (as volunteers), on a one to one basis, at classroom or school level and to participate in regional challenges and large-scale events.  SATRO works with around 8-10,000 young people a year, from ages 6 to 19, including SEN and students who are disengaged or at risk of becoming so. Our good reputation amongst all our stakeholders, is for not only the quality of our programmes, but for the measurable outcomes that demonstrate the positive impact on young people and for the range of opportunities we provide organisations to realise their CSR potential.

How to Apply:

If you are interested in this position please contact Dawn Ray, SATRO CEO, dawn.ray@satro.org.uk