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Role

Treasurer (voluntary)

  • Location

    North Yorkshire

  • Sector:

    Arts & Culture

  • Contact:

    Alex Lindley

  • Contact email:

    trustee@ryedalefolkmuseum.co.uk

  • Role ref:

    Treasurer2020

  • Published:

    13 days ago

  • Expiry date:

    06-12-2020

  • Client:

    Ryedale Folk Museum

Could you help to shape the future of our breath-taking open-air museum? We are looking for a Treasurer to join our friendly and dedicated board of trustees, to help us oversee the management of the museum and develop our plans for the future, so that we can continue to be a thriving venue for visitors and the local community for the next fifty years and beyond...

About us

Ryedale Folk Museum is an open-air museum with twenty historic buildings and a varied programme of events and exhibitions, through which our visitors can explore the history and daily lives of North Yorkshire people from the Iron Age to the 20th Century. Located in the picturesque village of Hutton le Hole in the North York Moors National Park, the museum was established in 1964, although its first origins began in the 1930s. 

Now, our vision is to discover, explore and communicate Ryedale’s sense of place and the stories of its people. Our purpose is to provide learning opportunities and other public benefits through the collection and conservation of Ryedale’s cultural heritage.  Our objectives are to:

  • Operate as an energetic and effective cultural business;
  • Provide visitors with valuable experiences, and
  • Exploit the buildings, objects and archives that make up our collections.

The day to day running of the museum is undertaken by a core team of seven staff (five full time equivalents, supported by sixty volunteers.

You can find copies of our annual report at https://www.gov.uk/find-charity-information.  We are listed as Ryedale Folk Museum and our registered charity number is 1145218. We are also a company limited by guarantee (company number 07889200).

Why join us?

Having been established for over 50 years, we now want to look to the future for Ryedale Folk Museum, to ensure that we can continue to be a thriving venue for our visitors and community for the next 50 years and beyond.Supported by the National Heritage Lottery Fund, we have recently secured funding to support us developing our vision and plans for the future, so as a trustee, you will have the opportunity to contribute to the strategic direction of the museum to help us achieve this. We are a friendly board and are keen for people with a wide range of skills and experience to be involved in our work, so we hope that by joining us, you will also have the chance to use your particular expertise to make a real difference to the museum.

If you are interested in becoming our Treasurer to the board, you can find out more about the role below.

To apply, please send a CV and covering letter detailing your relevant experience and why you are interested in the role to trustee@ryedalefolkmuseum.co.uk.  Please make it clear in your letter which role you are applying for (e.g. Treasurer, Secretary or trustee).

For further information or to discuss the role, contact Alex Lindley on 07960 070944. 

The deadline for applications is midnight on Sunday 15 November.  We will invite successful applicants for a tour of the museum and an informal interview.  Informal interviews will be held using video-conferencing, such as Zoom or Teams, in line with current government guidelines on covid-safe working practices.  Please let us know in your application if there are any reasons you would find it difficult to access or use video-conferencing to speak with us, so we can discuss alternative arrangements.

 

Treasurer role description

This position is not remunerated but trustees can claim reasonable out of pocket expenses incurred fulfilling the duties of the role.

The museum is in Hutton-le-Hole, North Yorkshire, YO62 6UA. Meetings usually take place at the museum or nearby, although it may sometimes be possible to arrange attendance via video-conference.

Time commitment:

Trustees are expected to attend meetings every 2-3 months and an annual away day.  They are also expected to undertake some work in between meetings to fulfil their responsibilities.

The Treasurer also sits on the Finance sub-committee, which meets on an ad-hoc basis, as needed.

Trustees are usually appointed for a term of three years with the option of reappointment for a further term.

Role summary

Trustees have the ultimate responsibility for directing the affairs of Ryedale Folk Museum, and ensuring that it is solvent, well-run and delivers the charitable outcomes for which it has been set up.  The role of the Treasurer is to oversee the financial matters of the museum in line with good practice and in accordance with the governing document and legal requirements. 

Ryedale Folk Museum is registered as a charity and a limited company. Every trustee is also a director of the company and has legal responsibilities and potential liabilities in each capacity.  

Treasurer responsibilities:

The main responsibilities of the Treasurer are to:

  • Oversee the financial affairs of the museum and ensure they are legal, constitutional and within accepted accounting practice.
  • Ensure proper financial records are kept and oversee the production of the necessary financial reports/returns, year-end trustees report and accounts for Independent Examination.
  • Ensure effective financial measures, accounting procedures and controls are in place, including the annual review of the museum’s Internal Financial Control Procedures.
  • Oversee the production of the annual budget and work with the Museum Director on cash flow projections as required.
  • Monitor the financial health of the museum and advise on the financial viability of the museum’s business plan and other proposals or projects as required.
  • Regularly report the financial position at board meetings, ensuring all board members have a clear understanding of the accounts and taking a lead on interpreting financial data and ensuring board members are aware of their financial obligations.
  • Lead on appointing and liaising with auditors/independent examiners and any other third parties providing financial services to the museum.
  • Liaise with the Chair, Museum Director and other members of staff and volunteers, as needed, to manage financial reporting data and processes.
  • Be a member of the Finance committee and lead committee meetings.
  • Monitor and report payroll and auto enrolment pension obligations.

General trustee responsibilities

The main responsibilities of trustees are to:

  • Contribute to the museum’s strategy and business plan, giving firm strategic direction for the museum by setting objectives and evaluating performance against targets.
  • Ensure the financial stability and sustainability of the museum.
  • Ensure the museum is managed effectively and efficiently, including oversight of:
    • Care for the museum’s collection;
    • Site, property and buildings management;
    • Financial management, investment of funds and budgets;
    • Museum policies and compliance (e.g. Health and Safety, Safeguarding, HR)
  • Ensure that the museum complies with relevant legislation and regulations, in particular ensuring that the museum prepares and submits its reports, annual returns and accounts as required by law.
  • Ensure that the museum complies with the requirements and rules set out in its Memorandum and Articles of Association and ensure that the museum applies its resources exclusively to pursuing its objectives.
  • Keep informed about the activities of the museum and wider issues which affect its work.
  • Act with integrity, to avoid conflicts of interest or misuse of the museum’s funds or assets.
  • Use specific skills, knowledge and experience to help the board of trustees reach sound decisions, including taking the lead in any trustee activities where the trustee has particular expertise.
  • Attend and take an active part in trustee meetings and decision making.
  • Sit on any committees or panels as required (e.g. Finance committee; Fundraising committee; recruitment, grievance or disciplinary panels).
  • Be visible and regularly come to the museum, both attending events (e.g. art-gallery openings, fundraisers) to engage with our visitors and getting to know our staff and volunteers to promote good working relationships.

Person Specification

  • Knowledge and experience of current finance practice, legislation and regulations relevant to charitable organisations.
  • Good financial analysis skills.
  • Good communication and report writing skills.
  • Knowledge of bookkeeping and financial management processes.
  • Knowledge of VAT in the charity sector and filing returns under the Making Tax Digital VAT regime.