Job Title: Treasurer/Trustee
Contract Type: Permanent
Location: Woodbridge
Reference: Treas_01
Contact Email:
Job Published: June 15, 2021 11:46

Job Description

Highlands Residential Care Home

If you are seeking to use your professional skills in the service of a compassionate, charitable care home with an excellent reputation, consider becoming the Treasurer of our Society. The role of trustee is a very rewarding one, and you would have a key role in our organisation`s leadership, governance, strategic direction and team support. 

The Treasurer is responsible for the following duties:

  • The Treasurer advises the Committee on financial matters, the most important of which are its charges for residential care and accommodation, and the pay rates of its staff. The Treasurer also advises the Committee on its policy about financial reserves: how much they should be and how quickly to move towards them. The Treasurer compiles an annual budget that integrates the change in reserves with decisions about fees and pay rates. The Treasurer must understand financial forecasting, and have experience of using spreadsheets to do this, probably gained as an accountant, actuary or financial analyst.
  • The Treasurer must be able to write lucidly about financial matters, so that those Committee members whose areas of expertise are elsewhere, will understand the Society’s finances.
  • The Treasurer advises the Committee on arrangements for depositing its cash reserves, and implements its decisions. The Administrator and Treasurer ensure that the Society has sufficient funds in its bank account to meet payments.
  • The Home’s Manager makes routine purchasing decisions, but is accountable to the Committee, which requires that all purchases are in the best interests of the Home’s residents. The Treasurer takes the lead on this on behalf of the Committee in appraising purchasing proposals. Decisions about purchases that will have a major impact on the Society’s finances are referred to the Committee.
  • The Treasurer reports to the Committee quarterly on the Society’s financial performance compared with the budget. The Committee may ask the Manager to justify decisions that she made about purchases.
  • The Home uses a Quick Books accounting system, which is fed data from an online banking arrangement. The Administrator pays invoices and inputs petty cash transactions.
  • The Treasurer provides technical support to the Administrator, who is responsible for reconciling the accounts monthly, ensuring all residential fees are received, calculating and paying holiday pay in accordance with statutory regulations, and inputting hours worked to the payroll. She and the Manager run the payroll, and reconcile it with other systems. The Administrator uses spreadsheets for various records, such as the fixed asset register, and the Treasurer must be able to help her with this.
  • The Treasurer liaises with the auditors, who prepare the annual accounts. The Treasurer presents the audit memorandum and the completed accounts to the Committee.
  • The Treasurer advises the Manager on whether potential residents will be able to afford our fees for a reasonable length of time, and so must have some understanding of pensions and personal savings. A knowledge of the regulations of local authority funding of adult social care would be advantageous.
  • Developing new processes, policies and procedures in line with Executive Committee decisions and regulatory requirements from time to time
  • Looking for opportunities to enhance processes in the spirit of continuous improvement


  • Prudent management of Societies finances including cash management
  • Providing Technical Financial and Accounting support to the Management team
  • Financial statutory reporting and oversight of audits
  • Computer literate with well-developed skills in word processing and spreadsheets.

Either in or out of office hours. Estimate of time needed: 15-20 hours / month. We meet as an Executive Committee four times a times a year in normal times (extra meetings recently owing to pandemic). Attendance is also required at the Annual General Meeting. As an officer of the Society you will also be expected to attend occasional social events, e.g., summer garden party, Christmas party.

Deben Extra Care Society is an independent charity formed in 1976 to run the Highlands residential home in Woodbridge on a not-for-profit basis. The home, which provides accommodation for 24 residents, has been consistently rated ‘good’ by the Care Quality Commission.


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