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Role

Treasurer

Job Title: Treasurer
Contract Type: Permanent
Location: London
Industry:
Salary: 0 - 0
Reference: Treasurer21
Contact Name: Makena Lohr
Contact Email: welcome@xenia.org.uk
Job Published: January 28, 2021 15:13

Job Description

Welcome to Xenia

 

Xenia is a grassroots women’s organisation on a mission to create more inclusive, equal and welcoming communities. Founded in 2016, we deliver weekly workshops in Hackney, London (and now online) and this year launched a programme of training and resources for others to learn from our model. 

 

Participants are at the heart of the Xenia community. Migrant, refugee, asylum seeking and British women come together as active equals at our workshops to connect, share and learn. Together we create a community that supports practising spoken English, reduces social isolation, connects different cultures, and gives underrepresented women access to civic and democratic opportunities to make our voices heard.  

 

As an organisation Xenia is non-hierarchical and participatory, meaning decisions are made collectively and proactively informed by participant involvement. The organisation is run by a volunteer-led Organising Team, with several members taking on more responsibility and additional work as self-employed members of a small staff team (who are all paid the same rate). We are a young and ambitious organisation, and we aspire to develop and grow in a way that is both sustainable and true to our values. 

 

This is where you come in. Our trustee board was formed in April 2019, and we formally registered Xenia in April 2020. We are now looking for a new treasurer to join the trustee board, helping us to professionalise as we grow. This role is right for you if you have financial management skills as well as a passion for supporting migrant women and for building more connected, inclusive communities. 

 

Xenia has a strong commitment to equality and inclusion in all aspects of its work. We actively seek out ways to prevent and combat all forms of prejudice and oppression in our workshops as well as in our working practises. The culture within the Xenia team is supportive, inclusive and oriented around the capabilities and needs of individuals as well as the organisation as a whole. We operate a Peer Support Circle for trustees and Organising Team which provides a one-on-one opportunity for all team members to talk through their work, and be their full selves. 

 

The best way to find out more about Xenia is to attend a workshop. These currently take place on Zoom every Saturday morning - we would love to have you join us. 

 

If you think you could be a good fit for this role in Xenia, we would love to hear from you. Even if you’re not sure you have the right experience, you can always get in touch and have a chat with one of us. We particularly encourage applications from people who have lived experience or a close understanding of the reasons for Xenia’s work, and from people with backgrounds that are currently underrepresented on the trustee board. There is more information on this further down in this pack. 

 

If there is any way we could make this application or opportunity more accessible for you then we truly welcome that – just get in touch.

 

For any questions related to the role, please contact Makena on welcome@xenia.org.uk.

 

Information for Applicants

Being a treasurer trustee

 

What is a trustee?

The Charities Act 1993 defines charity trustees as the people responsible (under the charity’s governing document) for controlling the administration and management of the charity. As Xenia is registered as a Charitable Incorporated Organisation, the trustees are the sole voting members of the organisation. All trustees perform their duties voluntarily.

 

The role of the trustees in Xenia

Trustees are a key part of Xenia’s non-hierarchical structure, along with the Organising Team and Participants. Trustees are responsible for overseeing the strategic, legal and financial affairs of the organisation, and to act in keeping with the charitable purposes as declared in the objects of Xenia’s Constitution. The trustees must always act in the best interests of Xenia, exercising due care and diligence. 

 

Duties 

 

It is the duty of all trustees to collectively:

  • ensure that Xenia, its staff and volunteers, comply with its governing document (Constitution), charity law, and any other relevant legislation or regulations;

  • ensure that Xenia pursues its objects as defined in its governing document;

  • ensure that Xenia applies its resources exclusively in pursuance of its objects (i.e. it must not spend money on activities which are not included in the objects, however worthwhile they may be);

  • contribute actively to the trustees’ role in giving firm strategic direction to Xenia, setting overall policies, defining goals, setting targets and evaluating performance against agreed targets;

  • safeguard the reputation, values and integrity of Xenia;

  • ensure the financial stability of Xenia, protecting and managing Xenia’s resources;

  • appoint and support paid staff and oversee the monitoring of their performance.

 

In particular, the treasurer trustee has the duty to:

  • maintain an overview of Xenia’s financial affairs, including working with staff to compile a financial report to The Charity Commission;

  • support other trustees to make strategic financial decisions in Xenia’s best interest;

  • work with staff to ensure that proper financial records are maintained. 

 

 

Information for Applicants

Role description

 

The treasurer trustee will work closely with the staff team (especially the Organiser - Operations), as well as with the chair and Finance & Fundraising Sub-Group.

 

Responsibilities

 

  • Working with the Organiser - Operations to prepare quarterly finance reports and presenting these at trustee meetings.

  • Preparing annual accounts for the Charity Commission and arranging for these to be independently examined/audited.

  • Working with the staff and organising team to prepare annual budgets. 

  • Attending all trustee meetings and Finance & Fundraising Sub-Group meetings.

  • Approving large payments.

  • Maintaining financial oversight of the organisation.

  • Working with the Organiser - Operations to draft and review finance policies.

 

Time commitment

 

Trustees are expected to attend all trustee meetings, which take place four times per year at times agreed by the trustees, and usually last no more than 3 hours. Additionally the treasurer will sit on the Finance and Fundraising Sub-group, which meets approximately 4 times per year for meetings that usually last no more than 1.5 hours.

 

The treasurer will also have several other responsibilities to fulfil outside of the above mentioned meetings (see below) and the expected additional time commitment is approximately 4 hours per month. All meetings are currently taking place online, however trustees can claim out of pocket expenses incurred when travelling to meetings. 

 

Support

 

New trustees will attend an induction session with Xenia’s Organising Team prior to their first trustee meeting. All trustees have a go-to staff team member who they are always welcome to catch up with to ask questions, as well as being the go-to trustee for that staff member for support from a trustee.

 

We also operate a Peer Support Circle for trustees, giving all trustees a chance to get to know each other one-on-one, as well as share thoughts and ideas for what is going well and what could be improved. This Peer Support Circle rotates on a quarterly basis at each trustee meeting. 

 

Information for Applicants

Person Specification

 

We don’t know you yet, so if you think you could deliver the role but don’t meet some aspects of the person specification we would still love to hear from you. 

 

About you

 

  • You have a commitment to reducing inequality, and a good understanding of challenges faced by migrant communities and underrepresented women. 

  • You are comfortable working within a small, non hierarchical organising structure.

  • You are dedicated to improving connections between different communities, and tackling social isolation.

  • You feel aligned to Xenia’s values:

  • We welcome all women

  • We value everyone’s experiences and knowledge

  • We take time to listen and understand

  • We all have something to teach

  • We all have something to learn

 

We particularly encourage applications from people who: 

  • have lived experience learning English as a second or other language;

  • have lived experience supporting family members for whom English is a second or other language;

  • identify as being part of the global majority*. 

 

*The global majority includes anyone who identifies as Black, Asian, or has other identities or backgrounds that are racialised as a minority in the UK.

 

Skills and Experience

 

We are looking for someone with skills relevant for the role of treasurer. Any of the following types of experience are likely to be helpful:

  • experience of financial operational management;

  • accountancy experience; 

  • experience in strategic financial management.

 

In addition to this, each trustee must have a commitment to the mission of Xenia and a willingness to devote the necessary time and effort as detailed above.

How to Apply

 

We are wholeheartedly committed to being an equal opportunities organisation, and actively celebrate diversity in all parts of the way we work as a team. If there is any way we can make the application process more accessible, or if you have any questions or challenges for us, please get in touch. 

 

We would like to see your CV (no more than 2 sides of A4) to give some context to your application, but other than that you can apply in whatever form you like. For example you could submit:

  • a video, up to 2 minutes

  • a written letter of application, up to one A4 page

  • any other medium you feel would best showcase your suitability for the role and the organisation.  

 

However you choose to apply, please include:

  • why you’d like to be a trustee with Xenia;

  • what makes you a good candidate for this role;

  • how you meet the Person Specification;

  • a completed Equal Opportunities Monitoring Form (optional);

  • anything else you think is relevant.

 

Once you’re happy with your application, please send it to us via email to welcome@xenia.org.uk by 22nd February 2020

 

We will be in touch within one week of the closing date after the shortlisting process, and we expect to interview in early March. 

 

If you would like to speak to a member of the team before you submit your application, we would love to hear from you. Just email us and we’ll find a time for a chat. 

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