Museum Treasurer (Voluntary)

Job Title: Museum Treasurer (Voluntary)
Contract Type: Permanent
Location: East Grinstead
Salary: 0 - 0
Reference: Museum2018
Contact Name: Colin Chester
Contact Email:
Job Published: November 22, 2018 13:41

Job Description


The Trustees have ultimate responsibility for the Museum and are collectively responsible for its governance.  The role of the Trustees is to ensure that the Museum has a clear vision and strategic direction, is sustainable and complies with the law.  East Grinstead Museum is looking for someone with a strong financial background to act as Treasurer.

Main Responsibilities

  • Oversee the financial affairs of the organisation and ensure they are legal, constitutional and within accepted accounting practice.
  • Ensure proper records are kept and that effective financial procedures are in place.
  • Monitor and report on the financial health of the organisation.
  • Oversee the production of necessary financial reports/returns, accounts and audits.
  • Oversee the work of the third-party bookeeper
  • Ensure that the organisation pursues its charitable objects as set out in the Museum’s Trust Deed and uses its resources exclusively in pursuant of these objects.
  • Ensure proper control of the Museum's assets, identify risks and put in place mitigation measures.
  • Develop a clear vision and strategic direction through the Forward Plan.
  • Set aims, objectives and plans to implement the strategy..
  • Set and agree all policies and monitor compliance.
  • Approve the annual budget, monitor performance against the annual budget and ensure financial sustainability.
  • Ensure compliance with charity law and all other legal and regulatory requirements.
  • Ensure that the Museum meets and retains the standards set out in the Museum Accreditation Scheme.
  • Appoint paid staff and key volunteers.
  • Safeguard the good name of the Museum, acting as an enthusiastic and well-informed ambassador. Promote the Museum and its activities, so as to enhance its profile.
  • Use any specific skills, knowledge and professional expertise to help trustees reach sound decisions.


  • It is expected that Trustees will serve for a minimum of three years.
  • The Trustees meet four times a year. Trustees are also expected to take on specific tasks and activities.
  • Trustees are expected to undertake training and to develop relevant skills and knowledge as required.
  • Trustees need to commit the necessary time to be effective.
  • Trustees must adhere to the MA Code of Ethics and all the Museum’s policies.
  • Trustees are expected to act reasonably and prudently in the best interests of the Museum, never in pursuit of personal interests or the interests of another organisation and to meet the legal obligations common to all charity trustees (ie comply with charity law, duty of prudence and duty of care).
  • Trustees are expected to adhere to Nolan's Principles of Public Life.
  • Trustees may also be a volunteer in the Museum, but they will need to keep a separation between the roles.

Person specification

It is essential that Trustees should have/be:

  • The ability to think strategically and creatively, demonstrate objectivity, good judgement and analytical ability.
  • A willingness to learn.
  • Good communication, team-working and inter-personal skills.
  • Tactful, diplomatic and able to build relationships.
  • Fair, impartial and open to new ideas.

It is desirable that Trustees have:

  • An interest in local history or museums and heritage.
  • Experience of trusteeship/committee member of a charity or other voluntary organisation.