21 days ago
ICAEW South Wales
The role of the South Wales Society of Chartered Accountants Honorary Secretary is to support the President and the other Office Holders in ensuring the smooth functioning of the [main and executive] DS Committees and the Annual General Meeting.
Time Commitment: The role of Honorary Secretary is estimated to require a commitment of circa 2 hours per month. It is anticipated that the term of office would last 3 years.
In summary, the Honorary Secretary is responsible for:
Upholding the legal requirements of governing documents:
- Acting as custodian of the Society’s governing document: the Society Rules
- Ensuring that the governance of the AGM is conducted in line with the Society Rules
- Checking quorum is present for the AGM
- Ensuring the Society’s activities are in line with ICAEW’s objectives and strategic plans
- Attendance at any EGMs as determined by the President and/or any Office Holder
Ensuring that the main DS committee meetings, including the AGM, are effectively organised:
- Liaising with the President to plan meetings
- To ensure arrangements for meetings have been met: including as necessary venue hire, arranging for equipment, catering, organising video conferencing (logistics to be actioned by ICAEW Regional Executive)
- Requesting and receiving agenda items from all committee members
- Circulating meeting agendas, reports and relevant papers
- Circulating approved minutes (minutes will be drafted by ICAEW Regional Executive. Hon Sec & President will approve drafted minutes)
- Checking with relevant DS Committee members that agreed actions from the meetings are carried out.
Given these responsibilities, the Honorary Secretary often acts as an important information and reference point for the President and other committee members: clarifying past practice and decisions; confirming governance and/or legal requirements; and retrieving relevant documentation.
Qualities and Skills Required:
- Organisational ability
- Experience of committee work and procedures
- Good communication and interpersonal skills
- Impartiality, fairness, and the ability to respect confidences
- Approachable and sensitive to the feelings of others
- Well organised and an eye for detail
- Good timekeeping