District Treasurer (East Surrey District Scouts)

Job Title: District Treasurer (East Surrey District Scouts)
Location: Oxted
Reference: ESD-treasurer
Contact Name: Nick Hough
Contact Email:
Job Published: December 28, 2018 13:14

Job Description

East Surrey District Scouts: volunteer treasurer
As Scouts, we believe in preparing young people with skills for life. The Scouts encourage young people to do more, learn more and be more. Each week, we help over  615 young people in East Surrey enjoy fun and adventure while developing the skills they need to succeed, now and in the future. 
The role:
The District Treasurer assists the District Chair in the effective administration of the Scout District in accordance with Policy Organisation and Rules of The Scout Association. The Treasurer is responsible for the provision of sound financial administrative support and information to the Scout District. 
Qualifications and experience: requirements
The ideal candidate should have book-keeping and/or accounting experience, and/or have had experience in a volunteer formal treasury role elsewhere. They should be located in or near East Surrey and should be willing and able to travel to Hurst Green/Oxted 5-6 times a year for evening meetings, and arrange for cheques and so forth as necessary.
Time commitment
This will vary but allow 3 hours a week, 5-6 evening meetings a year
We would be looking for a candidate to take this role for 3-5 years. 
Please use email to contact the District Commisioner for Scouts in East Surrey, Nick Hough, with further information. 
Further appropriate information
East Surrey District is a geographically large but procedurally small Scout District in Surrey, in a mainly rural, farming area. There are six thriving Scout Groups in the District.  (Scout Districts typically have between 10 and 20 Scout Groups). East Surrey is the eaternmost of 18 Districts in Surrey Scout County. Some moral and procedural support is available from County which has a similar Executive structure and a small semi-professional team. 
The District is registered with the Charity Commission and each Group in the District has its own Charitable status. On-line banking with CAF Bank is in operation whilst the two (soon to be three) District Explorer Units (15-18yrs age) accounts are under Lloyds Bank on-line banking. The District has control of these accounts. Liaison and correct administration of the finances for the District Explorer (14-18 year olds) provision is becoming a big part of the District Treasurer role. 
The District Executive (management committee) consists of the usual Officers plus the District Commissioner and his/her Assistant Commissioners who are ex-Officio. They meet about 4 times a year plus an AGM usually in September. The year of accountancy is 1st April-31st March. The Examiner of Accounts is already in place and is an experienced qualified trainer in the accountancy business. The accounts are worked on a Receipts and Payments basis. 
The main tasks (taken from Scout Association guidance here: are:
  • Act as treasurer to the District Scout Council
  • Act as treasurer to the District Executive Committee
  • Work closely with and support the District Chair, maintaining effective communication
  • Set the Annual Budget for the Scout District
  • Work with Group Treasurers and ensure the completion of the District Annual accounts including the receipt and monitoring of financial statements from each Scout Group
  • Ensure the completion of the District Annual accounts in accordance with the guidelines laid down by the Charities Commission
  • Maintain such records and lists of members and associate members for the efficient administration of the Scout District
  • Maintain effective communication with the District Chair and other members of the Executive Committee
  • Be a full and active member of the District Executive Committee 
  • Receive all monies on behalf of the District, tokeep account of all funds and to pay out on authorisation from the District Executive Committee