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Role

Scout District Treasurer (volunteer role)

Job Title: Scout District Treasurer (volunteer role)
Location: Surrey
Industry:
Salary: 0 - 0
Reference: ESD-Treasurer
Contact Name: Nick Hough
Contact Email: dc@eastsurreydistrictscouts.org.uk
Job Published: February 16, 2021 18:59

Job Description

The District Treasurer assists the District Chair in the effective administration of the Scout District in accordance with the "Policy Organisation and Rules" of The Scout Association.
The Treasurer is responsible for the provision of sound financial administrative support and information to the Scout District.
 
Qualifications and experience: 
The ideal candidate should have some book-keeping and/or accounting experience, and/or have had experience in a volunteer formal treasury role elsewhere. 
In the Coronavirus era, the candidate can be ANYWHERE so long as they have good internet!! When things return to face to face working, it would be great, but not essential, for such a person to be located in or near East Surrey and willing and able to travel to Hurst Green/Oxted 5-6 times a year for evening meetings. 
There may be occasional need to deal with cheques and so forth as necessary.
Time commitment: 
This will vary but allow 3 hours a week averaged over the year, and 5-6 evening meetings a year. 
 
Other info
  • Moral and procedural support is available from experienced local people who have done this work, and from the Scout County structure which has a similar Executive structure and a small semi-professional team, and indeed from the Group level; the Group Treasurer is a similar but more complex role involving (in the case of this District here and now) more money and more transactions. 
  • The District is registered with the Charity Commission and most (but not all) the Groups in the District have their own separate Charitable status. 
  • On-line banking with CAF Bank is in operation whilst three District Explorer Units (15-18yrs age) accounts are managed separately, two under Lloyds Bank on-line banking. The District has control of these accounts. 
  • Liaison and correct administration of the finances for the District Explorer (14-18 year olds) provision is becoming a big part of the District Treasurer role.  
  • The year of accountancy is 1st April-31st March. 
  • The Examiner of Accounts is already in place and is an experienced qualified trainer in the accountancy business. The accounts are worked on a Receipts and Payments basis.  
  • The main tasks (taken from Scout Association guidance here: https://scouts.org.uk/media/901996/Treasurer-of-the-Executive-Committee-Sept-2017.pdf   
    • Act as treasurer to the District Scout Council
    • Act as treasurer to the District Executive Committee
    • Work closely with and support the District Chair, maintaining effective communication
    • Set the Annual Budget for the Scout District
    • Work with Group Treasurers and ensure the completion of the District Annual accounts including the receipt and monitoring of financial statements from each Scout Group
    • Ensure the completion of the District Annual accounts in accordance with the guidelines laid down by the Charities Commission
    • Maintain such records and lists of members and associate members for the efficient administration of the Scout District
    • Maintain effective communication with the District Chair and other members of the Executive Committee
    • Be a full and active member of the District Executive Committee 
    • Receive all monies on behalf of the District, to keep account of all funds and to pay out on authorisation from the District Executive Committee
  • The District Executive (management committee) consists of the usual Officers plus the District Commissioner and his/her Assistant Commissioners who are ex-Officio. They meet about 5 times a year plus an AGM usually in September. 
The "District Scout Council" is the body to whom the District Executive is responsible, and it is no less than the collective of all the leaders, all the officials, and all the parents of the District. In practice it is the attending people at a quorate General Meeting - normally 20-30 people.
 
East Surrey District 
  • Geographically huge but procedurally small (some Districts have 20-24 Groups) Scout District in Surrey, in a mainly rural, farming area. (Most big city Districts are only a few miles across)
  • The District lies more or less between the Kent border, the M25, the M23 and the Sussex border, including Oxted and Lingfield.
  • There are seven thriving Scout Groups in the District, at Tatsfield, Oxted (and Hurst Green), Godstone, South Godstone, Lingfield, Felbridge (1st Hedgecourt) and Burstow.
  • East Surrey is the easternmost of 18 Districts in Surrey Scout County.