Company Secretary

Job Title: Company Secretary
Contract Type: Permanent
Location: Coventry
Salary: 0 - 0
Reference: J62712
Contact Name: Eleanor Urben
Contact Email:
Job Published: February 06, 2020 15:13

Job Description

Kairos Women Working Together (KairosWWT) are seeking a Secretary to join our friendly and committed board of trustees.

What will you be doing?

The role of Secretary is to support the Chair by ensuring the board of trustees conducts itself professionally and effectively in providing sound governance of the charity.

The common functions will be to support the board to find their way through the maze of law, governance and good practice and to facilitate effective meetings.

A key element of the Charity Secretary's role is to be fully conversant in all the legislation affecting the charity and the provisions of the governing document.

The Secretary is custodian of the governing document and as such is responsible for ensuring that board meetings, annual general meetings and extraordinary general meetings are run effectively and in accordance with the provisions of the governing document.

The Charity Secretary is also responsible for legal compliance. This aspect of the role includes ensuring that trustees have the right information to enable them to make informed decisions and fulfil their responsibilities.

Role responsibilities:

  • Ensuring the correct appointment of trustees, that they are:

Not disqualified in law

Eligible to be trustees under the provisions of the governing document

  • Board meeting Governance:

Developing the agenda with the chair

Ensuring meetings are properly convened, constituted and quorate

Providing trustees with any additional information necessary to facilitate decision making, including informing them of their powers and duties under the governing

Monitoring the implementation of trustees' decisions

  • Keeping records of membership Charity Secretaries will fulfil a similar role in relation to meetings of the members, such as Annual and Emergency General Meeting
  • Compliance, as well as a thorough knowledge of the governing document, Charity Secretaries will have a good understanding of charity law and company law.
  • Whilst they may not know the detail of other relevant legislation, such as employment law, health and safety etc., they understand the basic principles and are able to identify potential areas of contention and seek further advice when necessary.
  • Providing legal guidance and advice - the Charity Secretary should be able to answer trustees' queries relating to company and charity law and access further information in relation to more complex questions in these and other areas of the law.
  • Developing and implementing a process of legal health check and review, for example, auditing the governing document.
  • Ensuring compliance under contractual arrangements, and charity law, including the provision of information to regulators.
  • An important characteristic of the Charity Secretary's role is to serve as the conscience of the charity, acting with integrity in following the law and the governing document. On occasion, this may bring the Charity Secretary into conflict with the wishes of the trustees. In such cases the Secretary must exercise a degree of independence and act according to the law and his/her professional judgement. This is particularly important given the potential consequences to the Charity Secretary of failure to comply with the law.

Secretary person specification

  • Commitment to the organisation
  • Willingness to devote the necessary time and effort
  • Strategic vision
  • Good, independent judgement
  • Ability to think creatively
  • Willingness to speak their mind
  • Understanding and acceptance of the legal duties, responsibilities and liabilities of trusteeship
  • Ability to work effectively as a member of a team
  • Nolan's seven principles of public life: selflessness, integrity, objectivity, accountability, openness, honesty and leadership
  • Organisational ability
  • Knowledge or experience of business and committee procedures
  • Minute-taking experience, if this is not being delegated to staff

Note: This post is restricted to female applicants only under Section 9 of the Equality Act 2010. An enhanced DBS (Disclosure Barring Service) disclosure will be required for this role.

What difference will you make?

By joining our board, you will get to support the strategic development of the organisation as it serves vulnerable women in Coventry. You will also get a great insight into the workings of grassroots, frontline organisation making a vital difference in the lives of some of Coventry's most vulnerable women.

What’s in it for the volunteer?

This is a fantastic opportunity to join a small, but professional and committed board of trustees.

Time commitment

Meetings held every other month, with occasional additional meetings via phone/Skype. Available for general duties between board meetings.

Location: Coventry, CV1 5NP

To Apply

Please send a copy of your CV and a covering letter totaling no more than 500 words detailing why you are interested in this role and what relevant skills and experience you bring. Send your application to Franki Hale, Kairos Trustee, via Reach.