Hon. Treasurer

Reading, Berkshire
Pro bono
09 Nov 2017
09 Feb 2018

Mills Archive Trust Honorary Treasurer Job Description

Job Title:                           Honorary Treasurer

Responsible to:               Chairman of Trustees

Works with:                     Chairman, Development Group, Trustee Board and selected staff

Job summary

Although financial matters are the responsibility of all trustees, the Honorary Treasurer provides advice and suggestions on all aspects of the Trust’s financial management and reporting. The Treasurer attends all general meetings of the Trustees and is an important part of the Development Group. The Treasurer helps to direct the affairs of the Trust, ensuring that it is solvent, well-run, and delivering the intended charitable benefits. The Honorary Treasurer works in close cooperation with, and provides support and advice to, the Chairman and the Development Manager[1].

Key Responsibilities:

  • Guide and advise the board of trustees in the approval of budgets, accounts and financial statements, within a relevant financial policy framework
  • Work with the Chairman to keep the board informed about its financial duties and responsibilities
  • Advise the trustees (and the management) on the financial implications of the Trust’s strategic plans and key assumptions included in management’s operational plan and annual budget, especially those which are outside the agreed boundaries of management authority
  • Monitor the Trust’s investment activity and ensure its investment policy is consistent with the Trust’s policies, aims, objectives and legal responsibilities
  • Confirm that the financial resources of the Trust meet its present and future needs and that there are appropriate reserves and investment policies
  • Monitor the financial administration of the Trust, oversee the Trust's risk-management process and understand the accounting procedures and key internal controls to be able to assure the board that the Trust’s financial integrity is sound
  • Ensure that the accounts are independently examined or audited, that accepted recommendations of the auditors are implemented and provide financial expertise to the Development Group
  • Board-level liaison with the external auditor and the accountants, where relevant, independently from the Chairman and the Development Manager, at least once a year
  • Formally present the annual accounts at the earliest trustee meeting for approval, drawing attention to important points, either in a written report or orally

Other roles as needed:

  • Act as a counter signatory on cheques, BACS transfer and applications to funders
  • Monitor the bank accounts and transfer funds
  • Liaise with the Administrator, the Development Manager and the accountants to ensure that the quarterly income and expenses statements are meaningful and timely


[1] The Development Manager is included as she is the Chairman's deputy, with the intention of taking over full management authority for Archive operations by the start of the financial year 2017- 2018 (subject to Board approval in August 2016).