Treasurer

Location
London N7 - Holloway
Posted
07 Oct 2017
Closes
07 Jan 2018
Availability
Evenings
Frequency
Monthly
Organisation
Charity

 

Hillside Clubhouse is a dynamic and vibrant mental health rehabilitation charity with a focus on employment, education and inclusion working across Islington and Camden.  We provide a range of services - www.hillsideclubhouse.org.uk gives full details.  We seek a Treasurer for our Board of Trustees.


You will have experience or understanding of SORP/SOFA.  We work with people with both common mental health problems (anxiety and depression) and severe and enduring mental health problems and provide not just employment support but holistic practical support to enable people to maximise life chances and abilities.

We have expanded in recent years and we have a wide variety of funding streams and a turnover of around £750,000.

The charity is physically located in Holloway, N7 in the London Borough of Islington with service delivery across Islington and Camden.

The Treasurer works together with the Executive Director, Bookkeeper and Board in supporting the financial affairs of the organisation, ensuring its financial viability and that proper financial records and procedures are maintained.  The Treasurer will assist other Trustees to perform their financial duties, by interpreting and explaining accounting requirements, ensuring that the board receives reports containing the information Trustees need in an 'easy' to understand' format, and helping Trustees guide any other professional advisers they have appointed.

The tasks of a Treasurer are to include:

  • preparing and presenting financial reports to the board organisation's accounts are prepared in a suitable format

  • ensuring that the accounts and financial systems are audited as required by law

  • liaising with the auditors/independent examiners if required

Role description for a Treasurer
The overall role of a Treasurer is to maintain an overview of a organisation's affairs, ensuring its financial viability and ensuring that proper financial records and procedures are maintained.

The responsibilities of the Treasurer will include:

  • supporting preparing and presenting budgets, accounts and financial statements

  • being assured that the financial resources of the organisation meet its present and future needs ensuring that the organisation has an appropriate reserves policy the preparation and presentation of financial reports to the board ensuring that appropriate accounting procedures and controls are in place

  • liaising with paid staff and volunteers about financial matters advising on the financial implications of the organisation's strategic plan

  • ensuring that the organisation has an appropriate investment policy

  • monitoring the organisation's investment activity and ensuring its consistency with the organisation's policies and legal responsibilities

  • ensuring that there is no conflict between any investments held and the aims and objectives of the organisation ensuring that the accounts are prepared in the form prescribed by the Home Office regulations, included in the annual report and submitted to the relevant statutory bodies, e.g. the London Borough Grants Scheme,

  • ensuring that the accounts are audited in the manner prescribed by the Home Office regulations, and any recommendations of the auditors implemented

  • keeping the board informed about its financial duties and responsibilities

  • contributing to the fundraising strategy of the organisation

The Treasurer is also a general trustee and all trustees have the following responsibilities:
The duties of a Trustee are:

  • to ensure that the organisation complies with its governing document, organisation law, and any other relevant legislation or regulations.

  • to ensure that the organisation pursues its objectives as defined in its governing document

  • to ensure the organisation applies it’s resources exclusively in pursuance of its objectives, i.e. the organisation must not spend money on activities which are not included in its own objectives, no matter how worthwhile or charitable those activities are

  • to contribute actively to the board of Trustees' role in giving firm strategic direction to the organisation, setting overall policy, defining goals, setting targets and evaluating performance against agreed targets

  • to safeguard the good name and values of the organisation to represent the company at functions and meetings as appropriate

  • to declare any conflict of interest while carrying out the duties of a trustee

  • to be collectively responsible for the actions of the organisation and other trustees

  • to ensure the effective and efficient administration of the organisation

  • to abide by the Equal Opportunities Policy

  • to ensure the financial stability of the organisation

  • to protect and manage the property of the organisation and to ensure the proper investment of the organisation's funds

  • to make sure the organisation is properly insured against all reasonable liabilities

  • to appoint and support the employees and monitor her or his performance

  • in addition to the above statutory duties of all Trustees, each Trustee should use any specific knowledge or experience they have to help the board of Trustees reach sound decisions.  This will involve scrutinising board papers, leading discussions, focusing on key issues, and providing advice and guidance requested by the board on new initiatives, or other issues relevant to the area of. the organisation's work in which the Trustee has special expertise

  • to attend meetings, and to read papers in advance of meetings

  • to attend sub-committee meetings as appropriate

  • to participate in other tasks as arise from time to time, such as interviewing new staff, helping with fundraising

  • to keep informed about the activities of the organisation and wider issues which affect its work